We collect information and hold personal information relating to our pupils and may receive information about them from their previous school, local authority and/ or the Department for Education (DfE). We use this personal data to:
• Support our pupils’ learning;
• Monitor and report on their progress;
• Provide appropriate pastoral care; and,
• Assess the quality of our services
This information will include their contact details, national curriculum assessment results, attendance information2, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service1 will give us the unique learner number (ULN) and may also give details about your learning or qualifications.
For more information about young peoples’ services, please go to the Directgov Education and Learning page, link below.
We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact:
We are required by law to pass certain information about our pupils to the Local Authority and the Department for Education (DfE).
DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of data.
For more information on how this sharing process works, please visit:
If you are unable to access these websites, please contact the LA or the DfE as follows:
Records & File Access Manager, Children’s Services,
County Hall, Room 22,
Martineau Lane, Norwich, NR1 2DL
Tel: 01603 223839
Public Communications Unit
Department for Education
Great Smith Street
telephone: 0370 000 2288.